10 Best Tips for Construction Payroll Management

When it comes to payroll management, it is essential to know that it is truly one of the most difficult tasks that construction firms must undertake. Payroll management for construction companies is hard and unexpected seeing how workers are often spread across various worksites and the crews have completely different schedules.

It is crucial to understand that managing payroll for a group of people can be a difficult task for anyone. Usually, workplace managers will not enjoy dealing with W-2 and taxation documentation, payroll, and benefits along with all other responsibilities that are direct correlation with running a company.

Managing payroll may not be something that you are ever looking forward to. However, there are many different ways to simplify the entire process. Here are some of the best tips for payroll management for construction companies.

Determine Whether You Will Pay Your Employees Hourly or On a Salary

One of the most important tips you need to know is whether you are putting employees on salaries or being paid hourly. Putting employees on a salary is much easier to manage. They take all of the stress out of determining how much your employees will be paid every single month.\ It helps to keep every single thing consistent within your company. If you have employees on an hourly wage, you will need to make sure that you have a legitimate system in place to ensure that you can keep track of time and compensation.

Decide How Often You Are Going to Pay Your Employees

Every single employer will need to take the time to decide on a pay period for their employees. Pay periods can be bi-weekly, monthly, or weekly. This will allow you to more efficiently run your payroll and stay organized.

Classify Your Workers

Another very important payroll tip you need to follow is to properly classify your workers. Whether you hire independent contractors, full-time employees, or interns, if the person is currently performing work for your company, they will usually be considered an employee.

Pick the Best Software for the Needs of Your Business

When you are in the process of choosing the right payroll software for your company, you will need to try and select an option that is hosted on the cloud as it will make it far easier for you. You will be able to access every single but of your payroll information in one place whenever you need it.

In addition to finding payroll software, you should consider investing in a management program that takes all of the stress out of payroll for you. For example, a few platforms will enable employers to integrate all of their payroll software into a single system. This can help to boost collaboration and improve communications during the payroll process.

Simplify Your Process to Save Time and Money

According to the intelligent National Business Association survey, around 27% of small business owners have reported that they spend around 3-5 hours every single month on payroll. An entire 1/3 of employers are spending more than $500 per month on their payroll services.

To simplify your process, you should consider investing in an HR task manager. These types of intelligent tools enable employers to keep everything in one spot. This will save you a lot of time and money in the long run. It will also save you a lot of stress which will make your business run a lot easier.

Keep Track of Absolutely Everything

Another excellent way for you to be able to simplify the payroll system is to always keep your records and documents in one place. There are also some state and federal laws that will require employers to hold onto some records for only a short time depending on the area.

For example, it is always a good idea to keep track of W-2, and W-4 forms, benefits, tax forms, tax deposits, and even vacation time.

Try to Automate State and Federal Taxes

When it comes to state and federal taxes, you need to ensure that your payroll software can automatically take care of both state and federal taxes for you without you having to lift a finger. This can easily prevent you from forgetting about any payroll tax deposits to ensure that the entire process is completed promptly.

Factor in Raises and Benefits

Are you looking to make it as easy as possible when you give your employees well-deserved raises? Well, why not give them additional benefits as some type of reward? You could also give your employees a stipend for a new laptop, childcare, or additional insurance.

These are only a few of the tax-free options that you can give to your employees. These options will ensure that the tax paperwork is simplified on your end.

Find Out if You Need Employer ID Numbers

For you to process taxes, some states will require you to obtain employer ID numbers. Most businesses and entities will already have ID numbers. However, if you do not currently have one, you will need to contact the IRS to apply for one.

Create a Budget

When you are going through the process of planning your payroll, you will need to ensure that you create a healthy budget for both wages and taxes. Employers are always required by law to pay Social Security and Medicare taxes. Many are also expected to pay unemployment taxes.

Ensure that you plan ahead for all of these expenses.

The Bottom Line

Managing payroll does require a lot of organization, patience, and communication across the entirety of your organization. It is crucial to follow these excellent tips in order to be able to streamline your payroll process and become far more efficient.